5 Best Contact Management (and Sharing) Apps for Contacts

Editorial Team
August 2, 2021
5 Best Contact Management (and Sharing) Apps for Contacts

What is the core of a successful company? A motivated team, a strong selection of networking tools, and a flawless contact management strategy.

Contact management consists of collecting, organizing, prioritizing, and synchronizing contacts as smoothly as possible and a good contact management app can help you a lot in this process.

Here are the Top 5 contact sharing and management apps to help you succeed from the first point of contact and effectively integrate your phone, inbox, and CRM contacts.

5 best apps to manage and share your contacts

1. ContactBook

ContactBook is a user-friendly and cloud-based contact management app. It helps you organize your business contacts and keep them shared, so relevant people always have access to them. If contacts are modified, it will be reflected on all shared users' devices. ContactBook makes contact sharing and organizing extremely simple and hassle-free.

ContactBook’s Google sync is developed to simplify the process of sharing Gmail contacts with coworkers. You can manage contacts in Google Contacts, sync from the ContactBook interface, and instantly share with the team.

Benefits of ContactBook

 • You can add important notes and documents and hence better manage your relationships

 • It is cloud-based, thus changes in contacts will reflect in real-time..

 • Access contacts anywhere like Web, iOS, Android, Chrome & Mac.

 • Choose who can access shared contacts by assigning permission.

 • Enjoy unlimited sharing capabilities across multiple workspaces and time zones.

Here are some of the best use cases of ContactBook:

1. Employee directories

‍ Adding, editing, updating everyone in the organisation with accurate contact information can be very challenging. ContactBook makes it easy for everyone to access the latest information without asking for it with its cloud-based technology.

2. ‍Contacts tend to change

There are many instances when we come across a list of the contacts which no longer exist. Information can easily get out of sync or outdated and needs to be re-shared with everyone. Now you can do that easily with ContactBook.

‍3. Contacts messed up in spreadsheets

Most people we meet use some kind of messy tool to store contacts but the way they manage permissions and save time isn’t even close to what ContactBook has to offer.

4. ‍Accidentally losing contacts

We've got so many users who lost valuable contact details because their google account was either deactivated or they simply lost their phone and had not created a backup of their contacts. Now never miss any contact and keep them safe always with ContactBook.

5. ‍Universal, smart search

Don't go looking for contacts in different places and asking from different people. With ContactBook, you can smartly filter and find any contact as and when you need it!

2. Google Contacts

Google Contact app is available with Gmail, as a standalone service, and as part of other Google applications.

If you are an Android or Gmail user, Google Contacts stores and organizes your contacts behind the scenes. It also has native integrations with other Google products like Google Calendar and Google Drive.

You can get more out of Google's free contact app by getting involved in an organization such as adding fields and alignment and connecting it to a broader technology stack.

You can connect Google contacts with ContactBook to allow two-way sync of contacts in real-time. Like Google Contacts, you can use other contact management applications such as Outlook and iCloud to manage your contacts across devices.

3. Contacts+

Contacts+ is a popular app for keeping your contacts in sync across all of your accounts, whether you use Google, Apple, or Microsoft.

Contacts + solves a common problem for tech geeks: having multiple email addresses that quickly leads to duplicate contacts and data errors in an organization. The app is designed for individuals, teams, and small businesses and enables them to organize, clean up, share and maintain their contacts.

4. ContactBase

ContactBase not only offers excellent visibility into an organization’s contacts but you can also share organizational charts directly from the app.

We would recommend ContactBase to anyone in the industry who wants to take care of their contacts personally,  gain quick access to the valuable business contacts, a clean and organized address book, and last but not the least, manage strategic value with analytics.

ContactBase lets you,

 • Have your business contact information

 • Optimize and manage your address book

 • Accelerate sales cycles and projects

 • Unlock the long-term value of your business contacts

5. Covve

Remote work sounds fun and games. This allows you to work freely without the control of your boss, and without having to travel and carry any items you will need.

People usually work more efficiently at home than in the office. This escalated during COVID-19 period, when people working from home were found to be equally efficient or even more efficient.

The fun part stops when you're distracted. Children can run to your desk. Another family member turns on the TV or you start scrolling through social media feeds. With all of these distractions, you get unproductive, stressed, and continue to hesitate.

Staying motivated and productive while working from home can be challenging, but you can master them if you are organized. Covve's smart address book helps you organize your schedule, set reminders, and record your connections.

But the question arises: With so many contact management tools to choose from, which one to choose?

This detailed guide will surely help you choose the most suitable contact management app for your contacts.

How to choose the Best Contact sharing app to manage and share your contacts

Choosing the right business contact app goes beyond making sure they provide standard contact management features like centralized contacts, adding notes, add attachments, grouping/tagging, adding reminders and much more.

Your business is unique, which means your CMS needs are also unique. Because of this, it’s hard to pinpoint a one-size-fits-all CMS that you can use in any given sales scenario or industry.

You also have to consider the size of your team, your plans for scaling, revenue growth, and what functionalities are non-negotiable in your given industry.

Beyond that, there are a few specific key factors to think through when trying to make the best choice in a sea of software. Use this checklist to ensure you’re making the best investment in a contact organizer app.

1. Reporting and Analytics Capabilities

Some contact management systems put more emphasis on sales reporting and analytics than others. This can prove to be a valuable asset or just an extra feature for your team depending on how you handle your sales process.

These days, contact management software is increasingly robust in terms of the analytics it can gather to help you make the best sales decisions. Some of them can measure everything from live chat interactions to sales calls, email responses, and even what your prospective customers say on social media about you or your competitor’s product or service.

Deciding how deep you need your contact management analytics to go will ultimately depend on your sales goals and budget. Consulting with your sales team can be a sound idea in the process of making a final decision.

2. Sales Process and Software Fit

The sales process you use to sell printers isn’t necessarily the same one you’d use to sell premium car parts. This also means you’ll want to find a CMS that fits every unique point of sale your team goes through continuously.

If done right, this can mean higher ROI, shorter sales cycles, and more revenue. This is why it’s a good idea to take the time to test drive every prospective CMS that looks appealing to your sales team. Most of them have the option for a demo or a 14-day free trial.

These trials exist for a reason. We highly recommend you take advantage of them before you commit.

3. User Experience

The more scalable integrations and features a CMS has, the more likely it is to have a big learning curve. This is important to take into account when thinking about onboarding your sales team to the system successfully.

Besides that, the user experience for both your front-facing customer features like contact forms and chatbots and the backend features your sales team will have to interact with daily is also a crucial part of the process as far as ease of use goes.

An array of powerful features is pretty much useless if your sales team continually runs into trouble using them, or if integrations prove too clunky to operate properly.

This also raises questions about what support features your preferred CMS provides and whether they offer any accompanying training options like forums, live chats, or even training webinars.

Our top picks

Finding the right contact management system can make the difference between constant sales, shorter sales cycles, and more efficient business growth all around.

But it starts with figuring out what your sales needs are, how you go through your sales strategy, and what you need to optimize for higher ROI. Once you’ve figured out your key needs, you can start narrowing down your list of prospects.

Our top choices for effective contact management are HubSpot, because of its extensive list of free tools, and ContactBook, because of how versatile and adaptable they are. Make sure to use this review as a roadmap to make your final decision.


Q. What is a contact management app?

A. A contact management app is a software that helps individuals and organizations store, manage and organize their contacts' information in a centralized location. It offers features such as categorization, tagging, and notes, and may also integrate with other platforms. It's useful for managing contacts efficiently.

Q. Which app is best for contact sharing?

A. ContactBook is a popular and highly rated contact sharing app that is available on iOS and Android devices. It enables users to easily backup and share their contacts via email, text message, or the cloud-based servers of the app.

Q. What is the best way to organize contacts?

A. To effectively organize contacts, use a cloud based contact management system, categorize contacts based on type, and add additional information with tags or labels.

Q. What is a contacts sync app?

A. A contacts sync app is an element of software that allows users to transfer and sync their contacts between devices or platforms including phones, email accounts, and other services. It enables users to keep their contacts up to date and consistent across all of their devices and services.