How to Organize Contacts After a Networking Event

Networking events can be incredibly valuable for building professional relationships, but only if you follow up and organize your contacts properly afterwards. Too often, we collect business cards, scribble names in notebooks, or add people to our phone, only to lose track of who’s who. That’s where ContactBook comes in.

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In this blog, we’ll guide you through a step-by-step process to organize contacts after any networking event, so you can stay connected, build trust, and convert opportunities into results.

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Step 1: Capture Everything While It’s Fresh

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Don’t wait too long after the event. As soon as possible:

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• Scan business cards using the ContactBook mobile app.
  
  
• Save phone contacts directly to your ContactBook.
  
  
• Use the Chrome Extension to quickly save LinkedIn profiles of people you met.
  
  
• Add quick notes about where you met, what you discussed, and any action points.

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Why it matters: The sooner you document, the more context you retain. ContactBook lets you add notes, tags, and reminders directly to each contact so you never forget a name or detail.

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Step 2: Organize with Tags & Groups

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Once your contacts are imported, categorize them using:

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• Tags like “Tech Conference 2025,” “Investor,” “Vendor,” or “Potential Hire”
  
  
• Groups based on the event or their role (e.g., "BNI March Meetup" or "Sales Leads")
  
  

Why it matters: Organized contacts make future outreach seamless. With ContactBook, you can filter, search, and share groups with your team easily.

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Step 3: Set Follow-Up Reminders

A timely follow-up is key to nurturing relationships. Use ContactBook to:

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• Set reminders to follow up in 1 day, 1 week, or 1 month.
  
  
• Add specific notes like “Send pitch deck” or “Schedule coffee meeting”
  
  

Why it matters: Staying top of mind builds credibility. ContactBook’s reminders help ensure no connection slips through the cracks.

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Step 4: Share with Your Team (If Needed)

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If you’re part of a team, collaboration is important. ContactBook lets you:

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• Share specific contact groups with your sales or hiring team.
  
  
• Assign view or edit access.
  
  
• Keep all conversations and updates in one place.
  
  

Why it matters: ContactBook ensures that important relationships are accessible, organized, and actionable across your organization.

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Step 5: Keep Everything in Sync

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Already used Google Contacts? On our PRO+ plan, you can enable two-way Google sync to make sure your ContactBook and Gmail contacts are always updated together.

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Why it matters: You never want duplicate or outdated information. ContactBook keeps your database clean and current across platforms.

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Why ContactBook Is the Best Post-Event Tool

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Most people forget 80% of the contacts they meet at an event. ContactBook helps you beat that stat with:

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• Mobile app to capture and organize contacts on-the-go
  
  
• Chrome extension for fast web-based contact saving
  
  
• Gmail plugin to save email senders as contacts in one click
  
  
• Tags, notes & reminders that actually help you build better follow-ups
  
  
• Team collaboration that turns personal connections into team-wide assets
  
  

Final Thoughts

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The real value of networking lies not in who you meet—but in what you do afterward. With ContactBook, you can go from chaotic contact lists to a well-oiled connection machine.

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Don’t let valuable relationships fade away. Start organizing smarter today.
👉 Try ContactBook for free

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